Planning for TPAC

# Léonie Watson (2 months ago)

Hello WebPlat,

It's time to start planning for TPAC: 6th to 10th November 2017, in Burlingame (San Francisco) California.

If you'd like meeting time to discuss the spec(s) you're working on, please let us know ASAP. We need to have a basic plan figured out within the next 4 weeks.

Please let us know:

  1. Who will meet.

The name of the TF and/or the name of the spec(s) you'd like to meet about.

  1. Time needed.

The amount of time you'd like to meet for. We'll start with quarter day blocks of time, and break it down further if we need to.

  1. Number of people.

The number of people likely to attend. This will obviously be a guess at this stage, but it will help us make sure we have enough space.

  1. Liaisons.

Any other WG, TF or groups that you'd like to liaise with during your meeting.

  1. Meeting conflicts.

Any other meetings that we should avoid conflicting with in the schedule.

Thanks Léonie.

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# Olli Pettay (2 months ago)

onie, all

given that TPAC will be hold in a country with hostile-to-humankind government, I sure some people will skip physical attendance @TPAC this time. So, it might be good to ensure particularly good ways to attend meetings remotely. Usually attending meetings remotely has been challenging, but perhaps there is something to do there? Video conference maybe? (not sure which system is reliable enough. Google Hangouts tends to not work, Vidyo is quite ok, but might not be free, Skype is rather good but doesn't it limit the number of participants...)

br,

# Léonie Watson (2 months ago)

On 04/04/2017 17:16, Olli Pettay wrote:

given that TPAC will be hold in a country with hostile-to-humankind government, I sure some people will skip physical attendance @TPAC this time. So, it might be good to ensure particularly good ways to attend meetings remotely.

Yes, good suggestion. Thanks Olli.

Usually attending meetings remotely has been challenging, but perhaps there is something to do there? Video conference maybe? (not sure which system is reliable enough. Google Hangouts tends to not work, Vidyo is quite ok, but might not be free, Skype is rather good but doesn't it limit the number of participants...)

WebEx is the default platform for W3C. I know it isn't everyone's first choice, but I think it might do the job?

Skype is limited to 25 people [1]. Depending on how many people want to participate remotely, that may be enough though.

We'd need to think about how it was setup at TPAC itself. Lots of people all video conferencing would be a bandwidth killer - but perhaps one machine in the meeting room, with the camera pointed into the room would suffice?

Léonie

# chaals at yandex-team.ru (2 months ago)

04.04.2017, 19:12, "Olli Pettay" olli@pettay.fi:

Hi Léonie, all

given that TPAC will be hold in a country with hostile-to-humankind government, I sure some people will skip physical attendance @TPAC this time.

Actually people do that every time, but yes I anticipate it being an annoying challenge.

So, it might be good to ensure particularly good ways to attend meetings remotely. Usually attending meetings remotely has been challenging, but perhaps there is something to do there? Video conference maybe? (not sure which system is reliable enough. Google Hangouts tends to not work, Vidyo is quite ok, but might not be free, Skype is rather good but doesn't it limit the number of participants...)

I will look into this. I don't anticipate carrying a 40" screen in my luggage, but I imagine that the price of hiring one from the hotel is about an order of magnitude more than the purchase price with delivery.

A possible alternative would be to get a small projector that does fit in my luggage, maybe a webcam, and dedicate a laptop to webex, which does have video. Less than ideal, but then, so are the conditions in the room as a rule…

I imagine the most important piece of equipment - apart from a scribe who takes careful notes - would be a few microphones that people use. Maybe we'll have the sound desk setup that we have sometimes had.

In any event, we'll do our best to ensure we have a half-reasonable system, wifi permittin' and the crick don' rise.

cheers

Chaals

br,

-Olli

On 04/04/2017 05:15 PM, Léonie Watson wrote:

Hello WebPlat,

It's time to start planning for TPAC: 6th to 10th November 2017, in Burlingame (San Francisco) California.

If you'd like meeting time to discuss the spec(s) you're working on, please let us know ASAP. We need to have a basic plan figured out within the next 4 weeks.

Please let us know:

  1. Who will meet.

    The name of the TF and/or the name of the spec(s) you'd like to meet about.

  2. Time needed.

    The amount of time you'd like to meet for. We'll start with quarter day blocks of time, and break it down further if we need to.

  3. Number of people.

    The number of people likely to attend. This will obviously be a guess at this stage, but it will help us make sure we have enough space.

  4. Liaisons.

    Any other WG, TF or groups that you'd like to liaise with during your meeting.

  5. Meeting conflicts.

    Any other meetings that we should avoid conflicting with in the schedule.

    Thanks Léonie.

-- Charles McCathie Nevile - standards - Yandex chaals@yandex-team.ru - - - Find more at yandex.com

# Brian Kardell (2 months ago)

On Tue, Apr 4, 2017 at 10:18 PM, chaals@yandex-team.ru wrote:

Hi Olli,

04.04.2017, 19:12, "Olli Pettay" olli@pettay.fi:

Hi Léonie, all

given that TPAC will be hold in a country with hostile-to-humankind government, I sure some people will skip physical attendance @TPAC this time.

Actually people do that every time, but yes I anticipate it being an annoying challenge.

So, it might be good to ensure particularly good ways to attend meetings remotely. Usually attending meetings remotely has been challenging, but perhaps there is something to do there? Video conference maybe? (not sure which system is reliable enough. Google Hangouts tends to not work, Vidyo is quite ok, but might not be free, Skype is rather good but doesn't it limit the number of participants...)

I will look into this. I don't anticipate carrying a 40" screen in my luggage, but I imagine that the price of hiring one from the hotel is about an order of magnitude more than the purchase price with delivery.

A possible alternative would be to get a small projector that does fit in my luggage, maybe a webcam, and dedicate a laptop to webex, which does have video. Less than ideal, but then, so are the conditions in the room as a rule…

I imagine the most important piece of equipment - apart from a scribe who takes careful notes - would be a few microphones that people use. Maybe we'll have the sound desk setup that we have sometimes had.

In any event, we'll do our best to ensure we have a half-reasonable system, wifi permittin' and the crick don' rise.

cheers

Chaals

FWIW, I've participated via voice on a number of occasions, it's hard in long meetings but doable. We did webex I think for one of the Houdini meetings that was (I think?) overseas for me that I couldn't attend and there were a few of us attending that way - Pretty sure that was at a mozilla office and they used a projector and our webcam and that was not too bad at all.

# Alastair Campbell (2 months ago)

Léonie Watson wrote:

We'd need to think about how it was setup at TPAC itself. Lots of people all video conferencing would be a bandwidth killer - but perhaps one machine in the meeting room, with the camera pointed into the room would suffice?

We’ve been experimenting with various setups in our meeting rooms as our clients all use different systems (Google hangouts, Skype, Webex, gotomeeting etc).

The on-screen content is fairly easy with each of those, the key thing seems to be having one source of audio input & output.

I.e. one computer that the microphone goes into, and the speakers come out of. Partly to prevent feedback loops, but also because all the software systems try to nullify your own input to prevent echo, which means you want the speakers & mic very close (like on a laptop with no external mic/speaker). Otherwise the audio cuts out from the external person’s point of view.

Our most successful setup so far is to have a TV which does audio out, a webcam hooked on the top of the TV that does the audio in, and a laptop taking the HDMI and USB inputs. That’s good for a small room, but because it is at one end of the room the audio input suffers when people are sat more than 4m away.

Another option is a speaker/mic combo which you can put in the middle of the room. There are various devices aimed at conferencing, they tend to be expensive. When travelling I use a Fugoo speaker, good input/output, 40 hour battery life, USB charging. It does use Bluetooth though, so for anything like that, don’t pair the laptop with any other audio devices (like headphones) or it might switch when they come into range.

HTH,

# Léonie Watson (15 days ago)

Reminder: if you want time/space to meet at TPAC, please answer the following questions by end of day on Thursday 11th May. Thanks.

  1. Who will meet.

The name of the TF and/or the name of the spec(s) you'd like to meet about.

  1. Time needed.

The amount of time you'd like to meet for. We'll start with quarter day blocks of time, and break it down further if we need to.

  1. Number of people.

The number of people likely to attend. This will obviously be a guess at this stage, but it will help us make sure we have enough space.

  1. Liaisons.

Any other WG, TF or groups that you'd like to liaise with during your meeting.

  1. Meeting conflicts.

Any other meetings that we should avoid conflicting with in the schedule.

Léonie

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